List of processing activities for registrars, superintendent registrars and registration authorities
2. Sharing of registration information
Other government departments
Registrars Annex A 2 Other government departments
| RECIPIENT | PURPOSE | INFORMATION | PERSONAL INFORMATION | STATUTORY PROVISION | LAWFUL BASIS (under Article 6 GDPR) |
|---|---|---|---|---|---|
| Department for Work and Pensions | In relation to its functions under the Contribution and Benefits Act and the Social Security Administration Act 1992 | Death registration extracts via Tell Us Once | No | S125 Social Security Administration Act 1992 The Social Security (Notification of Deaths) Regulations 2012 | Not applicable as not personal information |
| Department for Work and Pensions | In relation to its functions under the Contribution and Benefits Act and the Social Security Administration Act 1992 | Via BD8 form | No | Provision under review | Not applicable as not personal information |
| Department for Work and Pensions | To support the Tell us Once birth service | Birth information from registrations and declarations | Yes | S19A Registration Service Act 1953 | 6 (e) public task; The right to have personal data erased does not apply |
| Department of Health and Social Care | To assist the delivery of those functions exercisable by the organisation in relation to the health service | Death registrations due to vaccination (form 111) | Yes, as contain informant's details | Provision under review | 6 (e) public task; The right to have personal data erased does not apply |
| Home Office (United Kingdom Visas and Immigration / Immigration and Enforcement) | HO Immigration enforcement action | Information held by the registration officer in relation to sham marriages | Yes | S24 Immigration and Asylum Act 1999 The Reporting of Suspicious Marriages and Registration of Marriages (Miscellaneous Amendments) Regulations | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Home Office (United Kingdom Visas and Immigration / Immigration and Enforcement) | HO Immigration enforcement action | Information held by the registration officer (S24A Sham CP) | Yes | S24A Immigration and Asylum Act 1999 The Reporting of Suspicious Civil Partnerships Regulations 2005 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Home Office (United Kingdom Visas and Immigration / Immigration and Enforcement) | HO Immigration enforcement action | Information held by the registration officer (where registration officer suspects immigration offences e.g. overstayers, working illegally) | Yes | Schedule 6 Immigration Act 2014 | 6 (e) public task; The right to have personal data erased does not apply |
| Home Office (United Kingdom Visas and Immigration / Immigration and Enforcement) | HO Immigration enforcement action | Information held by the registration officer where request received | Yes | Schedule 6 Immigration Act 2014 | 6 (e) public task; The right to have personal data erased does not apply |
| Home Office (United Kingdom Visas and Immigration / Immigration and Enforcement) | HO Immigration enforcement action (Secretary of State) | Supply nationality documents where it is suspected that an individual may be liable to removal from the United Kingdom and the document may facilitate the removal. | Yes | Section 20A Immigration and Asylum Act 1999 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
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