List of processing activities for registrars, superintendent registrars and registration authorities
1. Collection of data
*A qualified informant is a person permitted in law to register a birth, death or still-birth
Registrars Annex A 1 Collection of data
| DATA PROVIDER | PURPOSE | INFORMATION | PERSONAL INFORMATION | STATUTORY BASIS | LAWFUL BASIS (under Article 6 GDPR) |
|---|---|---|---|---|---|
| *Qualified informant | Birth registration (including still birth) | Registration district and sub district of birth; Entry number, date and place of birth; Name and surname; Sex; Name, surname and occupation of father (if recorded); Name, surname and occupation of mother; Usual address; Name, surname and usual address of the informant (if not the mother or father); Date of registration; Name of registrar | Yes | S1 Births and Deaths Registration Act 1953; Regulation 7 Registration of Births and Deaths Regulations 1987 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| *Qualified informant | Birth registration | Age of mother; Age of father or parent (if registered); No. of previous children; Date of marriage or civil partnership of parents (if appropriate); Whether the mother had any marriage or civil partnership before that date | Yes, as linked to the birth registration | S1 Population Statistics Act 1938 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| *Qualified informant | Birth registration | Industry of employment and employment status | Yes, as linked to the birth registration | No provision | 6 (e) public task; The right to have personal data erased does not apply |
| *Qualified informant | Death registration | Registration district and sub district of death; Entry number, date and place of death; Name, surname, maiden name (if applicable); Sex; Occupation and usual address of the deceased; Date and place of birth of the deceased; Name, surname and usual address of the informant; Cause of death; Date of registration; Name of the registrar | Yes, in relation to informant's details | S15 Births and Deaths Registration Act 1953 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| *Qualified informant | Death registration | Condition of deceased (i.e. single, married etc); Age of surviving spouse or civil partner (if any) | Yes, as linked to death registration which contains the informant's details | S1 Population Statistics Act 1938 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| *Qualified informant | Death registration | Length of stay in a communal establishment; Industry of employment and employment status of the deceased | Yes, as linked to death registration which contains the informant's details | No provision | 6 (e) public task; The right to have personal data erased does not apply |
| *Qualified informant | Medical certificate of cause of death | Interval between onset of disease and death; Place of death and if in a hospital, the name of the consultant; Date last seen alive; Whether seen or not seen after death; Whether referred to the coroner and by whom; Whether additional medical details sought | Yes | S22 Births and Deaths Registration Act 1953 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Party to a marriage | Marriage notice | Name and surname; Date of birth; Sex; Condition; Occupation; Address; Period of residence; Place of marriage; Nationality | Yes | S27 Marriage Act 1949 Regulation 4 Registration of Marriage Regulations 2015 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Party to a marriage | Marriage registration | District of marriage; Place of marriage; Entry number; Date of marriage; Name and surname of parties to the marriage; Age, condition, rank or profession; Residence at the time of the marriage; Name, surname and rank or profession of each party's father; Signatures of both parties and their witnesses; Name of the person(s) who conducted, and registered the marriage | Yes | S53 Marriage Act 1949 Regulation 12 Registration of Marriage Regulations 2015 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Party to a civil partnership | Civil partnership notice | Name and surname; Date of birth; Sex; Condition; Occupation; Address; Period of residence; Place of formation of civil partnership; Nationality | Yes | S8 Civil Partnership Act 2004 Regulation 3 Civil Partnership (Registration Provisions) Regulations 2005 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
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