List of processing activities for registrars, superintendent registrars and registration authorities
2. Sharing of registration information
Civil Registration services
Registrars Annex A 2 Civil Registration services
| RECIPIENT | PURPOSE | INFORMATION | PERSONAL INFORMATION | STATUTORY PROVISION | LAWFUL BASIS (under Article 6 GDPR) |
|---|---|---|---|---|---|
| Applicant for a certificate | To obtain a certified copy of a birth, death, marriage or civil partnership entry | Where the applicant can identify the relevant entry and pay the fee, all the information contained in a birth, death or marriage entry; name, surname and date of birth for a short certificate; full details from a civil partnership entry where the applicant can provide the address of the civil partners; all information excluding address of the civil partners where the applicant cannot provide it. | Yes | S31 and S33 Births and Deaths Registration Act 1953; S64 Marriage Act Regulation 15 Civil partnership (Registration provisions) Regulations 2005 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Superintendent registrar | To certify registration records | Quarterly returns of births (including still- births) and death registrations from registrars | Yes | S26 Births and Deaths Registration Act 1953 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Superintendent registrar | To certify registration records | Quarterly returns of marriage registrations from everyone required to register marriages | Yes | S57 Marriage Act 1949 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Registrar General | To compile and maintain a central record of registration events | Certified copies of birth (including still births) and death registrations from superintendent registrars | Yes | 27 Births and Deaths Registration Act 1953 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Registrar General | To support UK Statistics Authority requirement to produce statistical information | Birth, still-birth and death confidential particulars to be collected by the RG | Yes | S2 Population (Statistics) Act 1938 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Registrar General | To support UK Statistics Authority requirement to produce statistical information | Birth, still-birth and death voluntary particulars | Yes | No provision | 6 (e) public task; The right to have personal data erased does not apply |
| Registrar General | To support UK Statistics Authority requirement to produce statistical information | Medical Certificate of Cause of Death additional information | Yes | Regulation 11 The Registration of Births Deaths and Marriages Regulations 1968 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Registrar General | To compile and maintain a central record of registration events | Certified copies of marriage registrations from superintendent registrars | Yes | S58 Marriage Act 1949 | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Registrar General | To report an offence or suspicion of an offence | Forged documents | Yes | Regulation 72(1)(b) of the Registration of Births and Deaths Regulations 1987 (births and deaths); Regulation 23(1) of the Registration of Marriage Regulations 2015 (marriages); Regulation 18 of the Civil Partnership (Registration Provisions) Regulations 2005 (civil partnerships) | 6 (c) legal obligation; The rights to object to processing of personal data or have personal data erased do not apply |
| Registrar General | Crime fighting purposes | Suspicious applications for birth certificates, benefit fraud, fraudulent documents etc. | Yes | Schedule 6 Immigration Act 2014 | 6 (e) public task; The right to have personal data erased does not apply |
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